Job Details

Administrative Associate: Engineering Fundamentals, Tickle College of Engineering - UTK

Position Number: 6530932
Location: Chattanooga, TN
Position Type: Administrative Vice Presidents

Administrative Associate: Engineering Fundamentals, Tickle College of Engineering - UTK
Knoxville, TN, United States

Job Identification: 4515
Job Category: Administrative
Posting Date: 09/02/2025
Job Schedule: Full Time
Locations: 823 Neyland Drive, Knoxville, TN, 37996, US (On-site)

Job Description
Reporting to the Administrative Services Manager in the Office of the Dean for the Tickle College of Engineering, the Administrative Associate will serve as the primary support to the Director of Engineering Fundamentals and the daily office operations and events for the engage Engineering Fundamentals Program, consisting of faculty, staff, graduate and undergraduate students. This position will provide support as the initial contact to answer questions for faculty, students, visitors, parents, and walk-ins to the main office. The position provides day-to-day administrative, financial, and personnel functions as well as providing procedural guidance as needed. This position support duties are but not limited to answering calls, monitor the departmental email inbox, assist with upkeep of records, create agendas, order and maintain inventory of office and classroom supplies, create maintenance orders, request access for students/faculty, provide calendaring support, plan and prepare successful events such as staff retreats, conferences, and Fall Graduate Teaching program events, updating files to assist with budget maintenance, student time keeping, scheduling student registration and overrides, course management, travel arrangements, and enter financial transactions for the department. This position will also work with other offices within TCE to collaborate and ensure compliance with fiscal and human resources functions are carried out to support the unit.

Responsibilities

Manages all office support functions for EFP at the front desk
Responsible for all purchasing activities within EFP
Administrative support for EFP including monitoring departmental email, maintaining and monitoring calendars, websites, etc.
Prepares meeting agendas and other departmental communications
EFP travel support
Requests and monitors access to building and classrooms
Assists with updates and monitors prepared budget and accounts
Plans, organizes, and executes EFP special events

Qualifications
Required Qualifications

Education: Highschool diploma

Experience: High school diploma and three years' experience coordinating or managing a large office or an associate's degree with one year of experience coordinating or managing a large office. Experience gained as a student, volunteer or professional will be considered.

Knowledge, Skills, Abilities:

Ability to work independently and as a member of a team, and maintain confidentiality
Ability to take initiative and work proactively
Excellent written and verbal communication skills
Exemplary organizational skills and keen attention to detail
Flexible and adaptable, especially with new technologies and office processes
Dependable
Ability to interact with a diverse group of individuals
Good customer service skills
Must be able to multi-task
Proficient in Microsoft Office 365, MS Teams, Acrobat (Word, Excel, PowerPoint, OneDrive)
Ability to learn and use a variety of software systems
Knowledge of general expense reporting policies
Professional in attitude and appearance

Preferred Qualifications

Education: Bachelor's degree in business, human resources, or related field

Experience: Experience in higher education, event planning, experience in higher education and/or experience with students, knowledge of curriculum management and program requirements, and/or Certified Administrative Professional certification.

Knowledge, Skills, Abilities:

Working knowledge of the following systems: BANNER, Canvas, DASH, Adobe Acrobat Pro, Slate, Qualtrics, Programs for Minors, 25Live, Fleet Online Reservations, CaterTrax (UT Catering), Zoom, Docusign, Microsoft file systems (SharePoint/OneDrive)
Familiarity with designing surveys using Microsoft Forms, Qualtrics, Survey Monkey or equivalent
Experience with UT systems, policies, and procedures

Work Location

Location: Knoxville, TN
Onsite

Compensation and Benefits

UT market range: MR05
Anticipated hiring range: $42-$45k / year
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

For full consideration, applicants must electronically submit the following documents:

Resume
Cover Letter
List of 3 Professional References

About The College:

UT is home to the Jerry E. Stoneking engage Engineering Fundamentals program, one of the most innovative of its kind in the nation. It takes a leading-edge, success-oriented approach to freshman engineering education, placing problem solving through collaboration as a priority. All incoming first-year students are automatically enrolled in engage, one of the nation's most innovative approaches to first-year engineering education. The curriculum includes an overview of our eleven majors, computer tools for problem solving, teamwork exercises, communication skills, and physics. In this success-oriented environment, students learn by interacting with others to create solutions to engineering problems.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/4515/?mode=location